Sound familiar?

"Every intake, finance spends weeks reconciling agent commissions across spreadsheets, Sage and email. We still get disputes we cannot settle from the records."

Edu Tech · For universities and colleges

Agent commissions your finance team can finally trust

One system for the whole agent lifecycle: onboarding, contracts, commission calculation, and reconciliation against real invoice payments in Sage. Every figure traceable. Every approval on record.

Request a demo See the solution

Built and delivered by MYT Digital · Integrates with the systems you already run

Commissions v14_FINAL.xlsx Sage INV-2026-0417 PO status: paid? unreconciled Email RE: FW: agent contract signed? UNIT-e student records intake · fees CRM agents, officers who owns whom? Edu Tech · Commission ledger AGENT TERM 1–3 STATUS Global Recruit Ltd £2,312 · P1 Paid ✓ EduPath Partners £1,980 · P2 Due Northway Agency £3,342 · P1 Legal ✓ Reconciled against Sage · audit trail Contract AY 2026–27 · signed FIVE SOURCES · ONE LEDGER

The problem

Agent commissions were never meant to live in spreadsheets

A contract template in Word, a commission workbook in Excel, and a finance team stitching it together each intake. It works, until it costs real money.

Finance

Reconciliation by hand, every intake

Someone matches Sage invoices to a workbook line by line, hoping the references align. One mismatch, and an agent gets paid on a student who withdrew last month.

Contracts

Terms scattered across email

The signed contract says 10%. The March email says 15% for Q3. Which applies to the student who enrolled in April?

Compliance

No audit trail when it matters

Who approved that rate? When did legal review the terms? The answer is a reconstruction from memory, not a record.

The cost

Overpaid commissions, disputed payments, and weeks of skilled staff time, every single intake.

None of it shows up as a line item. All of it is real.

The solution

One system for the whole agent lifecycle

01 · Onboarding

Agent onboarding that runs itself

Guided registration, missing-evidence prompts, a seven-day completion window. Dormant agents are chased, then deactivated, by the system rather than your staff.

02 · Contracts

Digital contracts, variations and renewals

Academic-year templates, generated and digitally signed. Variations override terms for one intake without touching the base agreement. Renewal season becomes a button, not a project.

03 · Commissions

Commission calculation you can defend

Term-based splits, tiered rates, and models based on fees actually received rather than headcount. Every figure traces to a student, a fee and a rule.

04 · Reconciliation

Finance reconciliation against Sage

Invoices check their payment status against Sage automatically, and paid amounts update themselves. Aged debtors at 30, 60 and 90 days, chased on schedule.

05 · Reporting

Dashboards and scheduled reports

Expected against actual revenue, commission costs paid and due, pipeline gaps. Scheduled reports land in the right inboxes. CSV export throughout.

06 · Governance

Roles, approvals and a full audit trail

Legal reviews commission terms before finance can approve. "Who approved this?" is one click, not one week.

Request a demo

A walkthrough against your current process. No obligation.

Integrate your existing systems. Replace nothing.

Your data flows in, your commissions flow out reconciled, and nobody has to learn a new finance system.

Sage · invoices & payments UNIT-e · student records CRM · agents & officers Excel · import & export Something else? We scope it.

How it works

Four steps from registration to reconciled payment

STEP 1

Onboard

The system chases registration and documents until the application is decision-ready.

Approved agent
STEP 2

Contract

Terms are set, legal approves, and the contract generates for digital signing.

Signed contract
STEP 3

Enrol

Students flow in by intake and level, each linked to the agent who recruited them, at the terms that apply.

Linked students
STEP 4

Reconcile

Commissions calculate as fees arrive, invoice status checks against Sage, and every payment carries its evidence.

Reconciled payment

The opportunity

Once the data is clean, AI becomes possible

Most AI projects fail for a boring reason: the data underneath is scattered, and nobody trusts it. Edu Tech removes that blocker as a side effect of doing its job. Three things then become available to you, in order of how far they go.

Included today

Chasing that runs itself

Missing documents, unsigned contracts and overdue payments are followed up on schedule.

Your staff stop being the reminder system.

Can be built

Answers from the record

An assistant that answers from your own contract and payment history. "Which rate applies here?"

A question that took an afternoon takes a second.

Can be built

Work that acts, with approval gates

Agents that draft renewal packs, or flag anomalies before a commission run is paid. A person approves.

Errors get caught before the money leaves.

We will not pretend an agent can run your finance office, and nothing acts on your money without a person approving it. AI work is scoped separately with MYT Digital, starting with an AI-readiness review. How MYT Digital builds AI agents →

Who it's for

Three teams, one version of the truth

Commissions sit between departments, which is exactly why they fall between systems.

Finance

Pay the right amount, with the evidence attached

Figures that trace to real students and real fees. When an agent queries a payment, the answer is in the record.

Recruitment & admissions

See the whole agent pipeline at a glance

Who is onboarding, who is stalled, which contracts are unsigned. Renewal season starts from a clean list.

Leadership

Revenue and commission costs you can plan on

Expected against actual revenue, commission costs coming due, in reports nobody has to build. Decisions made on numbers, not estimates of numbers.

Built for Universities Colleges Pathway providers University partnerships

Outcomes

What changes when the system does the work

Before Edu Tech With Edu Tech

Reconciliation

Finance matches Sage invoices to a commission workbook by hand, line by line, every intake.

Reconciliation

Invoice payment status checks against Sage automatically, and paid amounts update themselves.

Audit

"Who approved this rate?" means a week of searching inboxes.

Audit

Every approval, comment and reassignment is on the record. The answer is one click.

Your intake week

Skilled staff buried in spreadsheets, disputes simmering, numbers nobody fully trusts.

Your intake week

The system calculates, reconciles and reports. Your team reviews and approves.

One question before you scroll on

Could you prove, from the record, that last intake's commissions were paid on the right terms?

Not from memory, and not from a week in the inboxes. If the honest answer is no, that is not a staff problem. It is a systems problem, and it is fixable.

Request a demo

Bring your messiest intake. We will show you how it would have run.

FAQ

The questions a sceptical buyer asks

It depends on how many agents, contracts and academic years you are bringing across, and which systems we are connecting. The demo call ends with a realistic timeline, not a generic promise.
Yes. Most institutions arrive with agent lists, commissions and contracts spread across Excel. Import and reconciliation are built for exactly that transition, including previously paid commissions, so history is not lost.
Sage for invoice and payment reconciliation, and student record and CRM feeds such as UNIT-e. If you run something different, we scope the connection rather than asking you to replace it.
Access is role-based, so legal, finance, recruitment and agents each see only what their role permits, and every approval is recorded. Data handling follows UK GDPR, and we will walk your data protection team through the specifics.
The core system is workflow and reconciliation, not AI theatre. Automated chasing is built in. Because the data ends up clean, MYT Digital can then scope assistants that answer from your records and agents that draft or flag work, always with a person approving.
Scoped and priced per institution, on agent volume, integrations and migration needs. No two institutions arrive with the same setup, so there is no public rate card.
Agents get a guided registration flow with reminders, so most complete onboarding without support. Your teams get training and documentation, so the system belongs to your staff, not to us.

Key points

  • Edu Tech manages the full recruitment agent lifecycle for universities and colleges: onboarding, digital contracts, commission calculation and finance reconciliation in one system.
  • Commission figures are calculated per term from real student fee data and reconciled against invoice payments in Sage, so every payment carries its evidence.
  • Edu Tech integrates with the finance, student record and CRM systems an institution already runs, rather than replacing them.
  • Role-based access and a full audit trail mean legal, finance and recruitment work from the same record, and every approval is traceable.
  • Because the underlying data ends up clean and connected, Edu Tech is also the foundation AI assistants and agents can be built on, scoped separately by MYT Digital.

Request a demo

See Edu Tech run your commission process

Tell us where to reach you. We will arrange a walkthrough against your current setup, usually within one working day.

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